The Ultimate Guide To Managing Remote Teams

This ultimate guide on remote work focuses on why remote workforce is important, what remote employee management means and what are the best ways to manage the remote workers effectively using the ideal communication and collaboration methods.

Technology has transformed ourselves by enhancing how we get things done, as well as by innovating new industries. In one such industry, software development, innovation has brought us unique​ collaboration tools ​ and guaranteed an approach where organizations would now be
able to take advantage of technology being anywhere in the world. So, in case, you have a team which is spread over different locations in the world; you never again need to stress about the huge management problems because the ​ collaboration tools for business​ is booming today.

Who Are Remote Workers?

Remote work is a lifestyle and practically a desire today. It provides a flexible life which is so crucial that every employee thinks they’d leave their current employment only for the chance to work remotely. Remote workers are the professionals who work outside the traditional office environment. The concept that perfectly defines remote work is the work that is not required to be done in a specific place to be successfully executed.

Why is Remote Workforce so Important Today?

There are various benefits of teams working in different locations of the world. Let’s take an example of a startup. Imagine you are an individual with a great idea and you are willing to build your company big. Since you are an individual, a ‘startup’ basically, you won’t have enough funds to spend on infrastructure or office space. So, you would prefer spending more on talented, valuable employees other than paying infrastructure costs.

Therefore, with the existence of the remote workforce, most organizations are now able to hire the best talents for their organization regardless of what location they are living in. This also helps companies to save unnecessary costs and hire the best talent across the globe.

Likewise, think, for instance, about the number of productive hours you lose when you require your staff to drive to an office consistently. In case you have a group of 10 employees who all take 1 hour to get to work, that’s a total waste of 100 hours a week. This is a mostly pointless waste of time and productivity. These 100 hours is the time that could be employed in an
increasingly beneficial way, helping you take advantage of your team while boosting the team morale and encouraging them to make things flexible for them.

Imagine how amazing you would feel if one day you are working at the office and your boss comes in and say, “You can start working from home.” Doesn’t that increase more love for the organization you are working with? Let’s quickly see the best advantages of remote working:

Diversity

One of the most significant benefits of having a remote and distributed team is diversity. When you limit recruiting talent to a specific geographic area, you most likely lose the opportunity to have a talented, diverse team.

The area difference is not just global – it can likewise be seen in different cities of a nation, a person in New York may see things differently in contrast to an individual living in California. When you bring together the various unique and imaginative thoughts that have been delivered
by people of different backgrounds, this will bring in incredible ideas.

Organizations spend a tremendous amount of cash doing research about customers’ needs and satisfactory levels, however, what is a better approach than to have these thoughts within the team by having a diverse group.

Talent Pool

Another essential benefit of having a remote workforce is access to the talent pool. You want an ideal team, however, what happens when the best doesn’t live in your city and they don’t wish to migrate? Having your talent pool available to regions outside of where your office is, gives you access to individuals you typically wouldn’t have reached.

This turns out to be especially critical when searching for that expert with the specialty range of abilities that are required yet may not be promptly accessible in your area. With a remote setup, you open up the chance to find the ideal fit to join your team.

Flexibility

The best benefit would be flexibility. It’s a dependable fact that today’s individuals are choosy and anticipates flexibility in the working environment. Flexibility enables a primary job that gives a stable work-life balance. Employees working from their comfort place allows them to have the capacity to satisfy individual responsibilities while likewise handling work and communicating with progress.

What is Remote Employee Management?

Today, half of the workforce is working in some type of remote job, and 80 to 90% of all employees are saying they might want to work remotely at least as part-time. And, this has now become an excellent way of increasing productive individuals. Remote workers are a reality that in the coming years’ managers will need to adopt. It is in this manner critical that organizations and managers accept remote team management and learn the tips and tricks to get the best out of their teams.

But the question here arises: how can one manage the remote team effectively?

What do you believe is the most critical part of dealing with a remote group?

Trust?

At the point when managers are fit for building a significant level of trust within virtual groups, remote working never again remains a challenge. To deal with a group that you have never met face to face may make it difficult for a few managers to make the firm bonds required to encourage trust. Thus, it is our primary duty as managers to try new ways and systems to break the ice. Now, let us take a look at some tips for managing the remote employees effectively.

Essential Tips for Managing Remote Employees

Managing individuals remotely can feel like a very unexpected challenge than looking after individuals work with you in office. Things that work in an office don’t generally work for remote teams. Regularly, the most significant difficulties are that things you usually do in an office, don’t
fall into place easily with your remote staff.


There are a couple of essential tips to deal with your virtual group effectively. To redesign your skill set of managing the dispersed team across various time zones check out the following tips to operate the remote workers effectively.

Take out time for casual discussion

While managing remote workers, it’s simple to discuss the main priority and hop off your call, end your talk, and return to executing. Also, sometimes, that is actually what you ought to do; in case you’re on a tight deadline, battling with too much work, or quickly having a standup
meeting that bodes well. Nonetheless, if that is everything you do, you’re extremely passing up a significant piece of the management. You should develop an affinity with every colleague. Affinity is the thing that will enable you to work through issues each colleague has, trust they can come to you with things essential to them, and assume the best about you when you commit an error or a disliked choice. Affinity does not originate from doing and discussing work. It comes from becoming more acquainted
with them as an entire individual. Ask them what they’re into, about their family, and where they’re from. Show your care for them. Setting aside the opportunity to do this will likewise make them like working for you more.

You can use some excellent ​ team communication tools​ to connect with your remote team on a regular basis. You will find ​ online collaboration tools​ like ​ MelpApp ​ that allows you to make hassle-free one-on-one audio and video calls with a just a click.

Choose Video Calls Over Voice

Research indicates the more significant part of human communication is nonverbal. When you don’t get the chance to see somebody in the workplace consistently, having any visual piece of information to what somebody is believing is fundamental. Regardless of whether you measure
their response to a change in plans, or merely judging their general mindset that day, video calls tell you much more than an audio call does. With such significant ​ video calling apps​ available these days (like Skype, Zoom, MelpApp), there’s no reason not to have a video call at any point you feel like. The non-verbal pieces of information you see on the video are your chance to settle issues when they’re little for your remote teams.

Be Clear About Expectations And Outcome

No co-worker ought to have the capacity to state that they didn’t understand they were expected to accomplish something or that they didn’t realize how to do it. This is a management issue. For instance, your team is building up an application and must place the code in a repository towards the end of every day; then this has to be mentioned in your guidelines. The outcome of
not putting up the work in the repository should be clear for all the team members. Set up timelines and define characterized techniques to avoid last-minute conflicts. For example; Set a deadline that all calls and emails should be responded to within 24 hours. This makes it easy for you to get connected with your remote teams.

Pick The Correct Collaboration Tools

Make sure to put resources into trustworthy ​ ‘collaboration tools for business’​ to advance profitability. Tools, such as ​ MelpApp ​ enable organizations to build up numerous teams and groups to manage different topics. This means members can talk to specific people of the group, for example, for example, you can talk only to the developers without troubling the rest ofthe team. And even under a team, multiple topics can be created. For example, the Development team has five different projects to work on. The team ‘Development’ can have five different topics under the same team. ​ Collaboration and communication tools​ like email, messaging, file sharing project management are tools that give immense value when used
correctly. These days, Emails are just for clients and customers. The best way to communicate with the internal team is the ideal​ team collaboration tool​ . ​ Communication and collaboration in the workplace​ are essential to make the team productive together.

Never Drop A One-on-One

One of the quickest approaches to build resentment on your group is frequently dropping one on ones. Remote workers pass up a ton of things going in your office. They additionally miss the sorts of data that would typically spread over an office which is even related to different parts of
the organization, and they often miss brief announcements. One on one gives a chance to compensate for that. With such a significant amount to cover, you necessarily can’t stand to miss one for these colleagues.


Pick a time that dependably works for you and your remote co-workers. In case there is an emergency that you need to face at a specific point of time, reschedule the meeting, however never drop.

Make An Open Culture For Remote Employees

Encourage a culture where remote colleagues connect with each other decisively. Empower peer-reviews so co-workers can acknowledge and study other colleague’s work. Address issues genuinely and specifically. Start best-works on sharing as a major aspect of team meetings to support the virtual group.


These were few best ways to manage your remote teams effectively. Another big tip would be try to meet your remote workers at least once a year. It would be great to hear, “You look different than in the video.” This once in a year meeting will build up a great bond amongst your team, and it will also give you a chance to know your remote team better.